Call for Proposals

The Tenth International Conference on Open Repositories, OR2015, will be held on June 8-11, 2015 in Indianapolis (Indiana, USA). The organizers are pleased to invite you to contribute to the program. This year’s conference theme is:


OR2015 is the tenth OR conference, and this year’s overarching theme reflects that milestone: Looking Back/Moving Forward: Open Repositories at the Crossroads. It is an opportunity to reflect on and to celebrate the transformative changes in repositories, scholarly communication and research data over the last decade. More critically however, it will also help to ensure that open repositories continue to play a key role in supporting, shaping and sharing those changes and an open agenda for research and scholarship.

OR2015 will provide an opportunity to explore the demands and roles now expected of both repositories and the staff who develop, support and manage them – and to prepare them for the challenges of the next decade. We welcome proposals on this theme, but also on the theoretical, practical, organizational or administrative topics related to digital repositories. We are particularly interested in:

  1. Supporting Open Scholarship, Open Science, and Cultural Heritage Online
  2. Papers are invited to consider how repositories can best support the needs of open science, open scholarship, and cultural heritage to make research as accessible as possible, including:

    • Open access, open data and open educational resources
    • Scholarly workflows, publishing and communicating scientific knowledge
    • Compliance with funder mandates
    • Considerations for cultural heritage and digital humanities resources

  3. Managing Research (and Open) Data
  4. Papers are invited to consider how repositories can support the needs of research data. Areas of interest are:

    • Data registries
    • Storage
    • Curation lifecycle management
    • Management and digital preservation tools

  5. Integrating with External Systems
  6. Papers are invited to explore, evaluate, or demonstrate integration with external systems, including:

    • CRIS and research management systems
    • Notification systems (e.g. SHared Access Research Ecosystem (SHARE))
    • Remote identifier services (e.g. ORCID, DOI, etc.)
    • Preservation services
    • Archival systems (e.g. CALM or Archivists’ Toolkit)

  7. Re-using Repository Content
  8. Papers are invited to showcase how repository content can be re-used in the context of:

    • Discipline-based repositories and services
    • Discovery services
    • Integration of semantic technologies
    • Repository networks

  9. Exploring Metrics and Assessment
  10. Papers are invited to present experiences on scholarly metrics and assessment services, particularly:

    • Bibliometrics
    • Downloads (e.g. COUNTER compliance)
    • Analytics
    • Altmetrics

  11. Managing Rights
  12. Papers are invited to examine the role of rights management in the context of open repositories, including:

    • Research and scholarly communication outputs
    • Licenses (e.g. Creative Commons, Open Data Commons)
    • Embargoes
    • Requirements of funder mandates

  13. Developing and Training Staff
  14. Papers are invited to consider the evolving role of staff who support and manage repositories across libraries, cultural heritage organizations, research offices and computer centres, especially:

    • New roles and responsibilities
    • Training needs and opportunities
    • Career path and recruitment
    • Community support

  15. Building the Perfect Repository
  16. Papers are invited to look ahead to OR16 and beyond to consider what the perfect repository looks like:

    • Key features and services
    • Who would be its users?
    • How would it transform scholarly communication?
    • What lessons have been learned since the first OR?
    • Or, is it a pipe dream and there’s no such thing?

Submissions that demonstrate original and repository-related work outwith these themes will be considered, but preference will be given to submissions which address them.

Key Dates

  • January 30, 2015 February 6, 2015: Deadline for submissions and Scholarship Programme applications
  • 9 March 2015: Registration and hotel reservations open
  • 13 March 2015: Deadline for Developer Track submissions
  • 27 March 2015: Submitters notified of acceptance to general conference
  • 10 April 2015: Submitters notified of acceptance to Interest Groups and Developer Track
  • 8-11 June 2015: OR2015 conference

Submission Process

Conference Papers and Panels
Two to four-page proposals for presentations or panels that deal with digital repositories and repository services (see below for optional Proposal Templates). Abstracts of accepted papers will be made available through the conference’s web site, and later they and associated materials will be made available in an open repository. In general, sessions will have three papers; panels may take an entire session. Relevant papers unsuccessful in the main track will automatically be considered for inclusion, as appropriate, as an Interest Group presentation, poster or 24/7.

Interest Group Presentations
The opportunity to engage with and learn more about the work of relevant communities of interest is a key element of Open Repositories. One to two page proposals are invited for presentations or panels that focus on the work of such communities, traditionally DSpace, EPrints and Fedora, describing novel experiences or developments in the construction and use of repositories involving issues specific to these technical platforms. Further information about applications for additional Interest Groups and guidance on submissions will be forthcoming.

24×7 Presentations
One to two-page proposals for 7 minute presentations comprising no more than 24 slides. Similar to Pecha Kuchas or Lightning Talks, these 24×7 presentations will be grouped into blocks based on conference themes, with each block followed by a moderated discussion / question and answer session involving the audience and whole block of presenters. This format will provide conference goers with a fast-paced survey of like work across many institutions, and presenters the chance to disseminate their work in more depth and context than a traditional poster.

  • “Repository RANTS” 24×7 Block
    One block of 24×7’s will revolve around “repository rants”: brief exposés that challenge the conventional wisdom or practice, and highlight what the repository community is doing that is misguided, or perhaps just missing altogether. The top proposals will be incorporated into a track meant to provoke unconventional approaches to repository services.
  • “Repository RAVES” 24×7 Block
    One block of 24×7’s at OR2015 will revolve around “repository raves”: brief exposés that celebrate particular practice and processes, and highlight what the repository community is doing that is right. The top proposals will be incorporated into a track meant to celebrate successful approaches to repository services.

One-page proposal for posters that showcase current work are invited from researchers, repository managers, administrators, developers and practitioners. There will be the opportunity to make a 60-second pitch for your poster during “minute madness” and a chance for attendees to view and to discuss your work during the poster reception.

2015 Developer Track
The OR2015 developer track presents an opportunity to share the latest developments across the technical community. We will be running informal sessions of presentations and demonstrations showcasing community expertise and progress: What cool development tools, frameworks, languages and technologies could you not get on without? Is there a particular technique or process that you find apt for solving particular day-to-day repository problems? Demonstrate it to the community. Extra credit for command-line shenanigans and live debugging. What new features (however small) have you added to your organisation’s repository? What technologies were used and how did you arrive at your solution? Presentations will be flexibly timed (5 to 20 minutes). Live demos, code repositories, ssh, hacking and audience participation are encouraged. Submissions should take the form of a title and short paragraph detailing what will be shared with the community (including the specific platform and/or technologies you will be showcasing). Please also give an estimate of the duration of your demonstration.

Ideas Challenge
The Developer Challenge this year has been replaced by the more inclusive IDEAS CHALLENGE. We would like to encourage teams to form before and during the conference to propose an innovative solution to a real-world problem that repository users currently face. Each team should include members from both the developer and user community, and represent more than one institution.
Teams’ ideas will be presented to the conference and prizes will be awarded based on the nature of the problem, the quality of the solution and the make-up of the team. Find out more here.

Workshops and Tutorials
One to two-page proposals for workshops and tutorials addressing theoretical or practical issues around digital repositories are welcomed. Please address the following in your proposal:

  • The subject of the event and what knowledge you intend to convey
  • Length of session (e.g., 1-hour, 2-hour, half a day or a whole day)
  • A brief statement on the learning outcomes from the session
  • How many attendees you plan to accommodate
  • Technology and facility requirements
  • Any other supplies or support required
  • Anything else you believe is pertinent to carrying out the session

Proposal Templates
The OR2015 proposal templates are a guideline to help you prepare an effective submission. They are provided in both the Word document and plain-text Markdown formats and provide details around the requirements for conference papers and panels (DOC, TXT, RTF) and 24/7’s and posters (DOC, TXT, RTF).

Submission System
The conference system is now open for submissions at: PDF format is preferred. Update: General submissions are now closed. We invite you to submit Developer Track proposals by March 13, 2015!

Code of Conduct

The Open Repositories Steering Committee is pleased to announce the release of the new OR Code of Conduct. The OR Code of Conduct underscores the OR Conference core value of openness by providing a welcoming and positive experience for everyone, whether they are in a formal session or a social setting, or are taking part in activities online.

Scholarship Programme

OR2015 will again run a Scholarship Programme which will enable us to provide support for a small number of full registered places (including the poster reception and banquet) for the conference in Indianapolis. The programme is open to librarians, repository managers, developers and researchers in digital libraries and related fields. Applicants submitting a paper for the conference will be given priority consideration for funding. Please note that the programme does not cover costs such as accommodation, travel and subsistence. It is anticipated that the applicant’s home institution will provide financial support to supplement the OR Scholarship Award. Full details will shortly be available on the conference website.

Program Co-Chairs

Holly Mercer, University of Tennessee
William J Nixon, University of Glasgow
Imma Subirats, FAO of the United Nations


Local Hosts
Indiana University Bloomington Libraries
University of Illinois at Urbana-Champaign Library
Virginia Tech University Libraries